Sport

EQUIPMENT INVENTORY – Click Here

COMPETITIONS BUDGET REQUEST FORM – Click Here

SAFETY BUDGET REQUEST FORM -Click Here

EQUIPMENT AND KIT BUDGET REQUEST FORM – Click Here

The Sports Union will be holding a number of 1-2-1 “Keep in touch Sessions” (KiTs) throughout the season which will be a mandatory requirement for Club Chairs and Team Captains to attend. The first round of KIT meetings took place on Monday 15th and Tuesday 16th November, the next set of Meetings will take place on Thursday 17th and Friday 18th February 2011. 

These meetings will be used to monitor the success of the Clubs against the BUCS KPI’s that were set in November, and for an informal catch up on how the season is progressing to date between the Club and Sports Union. 

More Coming Soon!

Welcome Back Presentation 2010/11  

The presentation was delivered on 17th September 2010 to returning Club Committee Officers. Click on the links in the presentation to see more information. Presentation includes loads of information about the year ahead! 

Safety & Training Officer training presentation 

This training session was delivered on Thursday 30th September 2010 to Safety and Training Officers. Provides details on fundamental health and safety policies and procedures and outlines the roles and responsibilities of Safety and Training Officers. Also includes deadlines on submission of risk assessments for 2010. 

Sports Union Model Constitution and Club Officer Roles and Responsibilities 

Here you will find the documents you need to plan a successful club trip. 

Please read the following;
• Prepare – Clubs must notify the Sports Union of their intention to go on a trip at least 2 weeks prior to the trip taking place. This helps us to process any entries and payments, ensure all paperwork is completed, book transport and accommodation, feedback any concerns or request more information, and overall support the trip leaders. Please don’t leave it until the last minute to tell the Sports Union about your trip, especially where payment is required. 

• Plan – If your trip requires hired transport this 2 week timeframe still does not gaurentee that it will be available so clubs are encouraged to forward plan as much as possible and ensure your have have budgeted properly for the trip. 

• Access Support – A trip meeting can be requested with Gary or Joel to help you plan your trip but it is not essential, however in some circumsances they will be essential in order for the trip to be authorised and this judgement will be made by the Sports Union. 

Trip-Registration-Forms-12

ForTrip Leader Form
Risk Assessment Pro-Forma
Risk Assessment Guidance
Incident and Accident Report Form 

For BUCS trips please email all documents to James at  james.perry@shu.ac.uk

For all other trips please email all documents to Joel at  j.kesterton@shu.ac.uk 

We only accept these documents electronically and  we must be notified of ALL trips. 

Incident reporting

The Sports Union must be informed in the event of any incident or near miss. Please read the Incident Reporting Policy for full information. 

Insurance 

Only those students who have paid their membership subscription and who have registered with the Sports Union are covered by our Endsleigh Gold Personal Accident Insurance. Details of the policy, and the claim form are available to download here. 

Policy wording 

Claim form 

Transport forms

Once you’ve had your trip meeting and you determine you need transport, make sure you fill out a transport booking form (please make sure you give as much notice as possible – at least 2 weeks!) and email it to r.j.hoole@shu.ac.uk . 

Transport Booking Form 

Private Vehicles
Students are welcome to drive their own vehicles to competitions and trips away, however you must make sure your register you vehicle with us first!  We need a copy of your Drivers License (2 parts), MOT Certificate and Insurance Document.  Please bring them in to The HUBS to be copied.  All registered drivers must read the ‘Private Vehicle Information’ document below.  

Private Vehicle information  

Team Sheets
All BUCS team competing need to fill out a team sheet for every home and away game.  Please send electronically to james.perry@shu.ac.uk, this needs to be submitted before 5pm on the Tuesday before a Wednesday fixture. 

All BUCS fixtures played at a weekend require a Team sheet to be submitted before 3pm on Friday along with the relevant trip forms. 

BUCS Team sheet 

Please remember to phone or text in the result after each home and away game to 07825861711 (leave a voicemail if no answer). 

Playing Under Protest Form 

BUCS Captain Training 2010/2011 

Presentation Held on 7th October 2010 

Do you need somewhere to have a committee meeting or just want some space to help with your club’s activities? Below you will find all the information you need to book a room in the University or the HUBS. 

If you want a room at the University then please read the University Room Booking Procedure document below and then complete the University Room Booking Form. 

University Room Bookings
The completed form needs to be sent electronically to r.j.hoole@shu.ac.uk. The booking will then be made via the University online system and you will receive an email confirmation if your booking has been successful. 

HUBS Room Bookings
To book a space at the HUBS you need to complete the HUBS Room Booking Form and take it to the HUBS reception where it will be checked by a member of staff and allocated subject to availability. 

University Room Booking Procedure
University Room Booking Form
HUBS Room Booking Form 

The sponsorship template available here is for clubs to use in agreeing any sponsorship. It’s to be used to agree initial details with a sponsor and it must be discussed and approved with the Sports Union Manager prior to being signed by the sponsor. Clubs are encouraged to seek sponsorship to help fund equipment, trips, kits and any other club related activity. 

Sponsorship Contract Template 

All club officers and sports club members must adhere to the Social Behaviour Policy. Any breach of the policy may result in disciplinary action. 

Social Behaviour Policy