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This page includes useful information including forms and templates for running your club, including planning tools and relevant paperwork for trips, sponsorship template, how to book a room and much more.
EQUIPMENT INVENTORY – Click Here
COMPETITIONS BUDGET REQUEST FORM – Click Here
SAFETY BUDGET REQUEST FORM -Click Here
EQUIPMENT AND KIT BUDGET REQUEST FORM – Click Here
Click Code Of Conduct for the most up to date version
The presentation was delivered on 17th September 2010 to returning Club Committee Officers. Click on the links in the presentation to see more information. Presentation includes loads of information about the year ahead!
This training session was delivered on Thursday 30th September 2010 to Safety and Training Officers. Provides details on fundamental health and safety policies and procedures and outlines the roles and responsibilities of Safety and Training Officers. Also includes deadlines on submission of risk assessments for 2010.
Here you will find the documents you need to plan a successful club trip.
Please read the following;
• Prepare – Clubs must notify the Sports Union of their intention to go on a trip at least 2 weeks prior to the trip taking place. This helps us to process any entries and payments, ensure all paperwork is completed, book transport and accommodation, feedback any concerns or request more information, and overall support the trip leaders. Please don’t leave it until the last minute to tell the Sports Union about your trip, especially where payment is required.
• Plan – If your trip requires hired transport this 2 week timeframe still does not gaurentee that it will be available so clubs are encouraged to forward plan as much as possible and ensure your have have budgeted properly for the trip.
• Access Support – A trip meeting can be requested with Joel or Lucy to help you plan your trip but it is not essential, however in some circumsances they will be essential in order for the trip to be authorised and this judgement will be made by the Sports Union.
For BUCS trips please email all documents to steve at email@example.com
For all other trips please email all documents to Joel at firstname.lastname@example.org
We only accept these documents electronically and we must be notified of ALL trips.
The Sports Union must be informed in the event of any incident or near miss. Please read the Incident Reporting Policy for full information.
Only those students who have paid their membership subscription and who have registered with the Sports Union are covered by our Endsleigh Gold Personal Accident Insurance. Details of the policy, and the claim form are available to download here.
Once you’ve had your trip meeting and you determine you need transport, make sure you fill out a transport booking form (please make sure you give as much notice as possible – at least 2 weeks!) and email it to email@example.com .
Students are welcome to drive their own vehicles to competitions and trips away, however you must make sure your register you vehicle with us first! We need a copy of your Drivers License (2 parts), MOT Certificate and Insurance Document. Please bring them in to The HUBS to be copied. All registered drivers must read the ‘Private Vehicle Information’ document below.
All BUCS team competing need to fill out a team sheet for every home and away game. Please send electronically to firstname.lastname@example.org, this needs to be submitted before 12pm on the Tuesday before a Wednesday fixture.
All BUCS fixtures played at a weekend require a Team sheet to be submitted before 3pm on Friday along with the relevant trip forms.
Please remember to phone or text in the result after each home and away game to 07825861711 (leave a voicemail if no answer).
Do you need somewhere to have a committee meeting or just want some space to help with your club’s activities? Below you will find all the information you need to book a room in the University or the HUBS.
If you want a room at the University then please read the University Room Booking Procedure document below and then complete the University Room Booking Form.
University Room Bookings
The completed form needs to be sent electronically to email@example.com. The booking will then be made via the University online system and you will receive an email confirmation if your booking has been successful.
HUBS Room Bookings
To book a space at the HUBS you need to complete the HUBS Room Booking Form and take it to the HUBS reception where it will be checked by a member of staff and allocated subject to availability.
For help with the form please come in to The HUBS where we would be more than happy to assist you.
All club officers and sports club members must adhere to the Social Behaviour Policy. Any breach of the policy may result in disciplinary action.