Societies

In this section you will find all the forms and information you should need to run your society.  However, if you can’t find the information you need or have any questions about being on a committee, organising an event or even signing up new members, then please pop in and see us in the Activities Pod (HUBS), Heart of the Campus (Collegiate) or email activitiesadmin@shu.ac.uk.

Meetings with the Union

Each society committee must attend regular meetings with the Union.  There are large meetings where all the committees get together exchange ideas, share best practice, and feedback to the Societies Standing Committee and the Union.  There are also smaller group meetigns for committees of similar societies to get together with the Union.  The dates and times of the next meetings are listed below.  You should get an email the week before each meeting confirming these details, but to check which group you are in you can also have a look at our A-Z page.

All societies – in C-pod, the Hubs
Tuesday 24th April, 5-6:30pm – this is the Societies AGM

Group meetings – in the Hubs boardroom
General Interest societies - 4th May, 12noon-1pm
Performance societies - 3rd May, 11am-12noon
Political/Campaign societies – 2nd May, 3-4pm
Faith societies -  3rd May 12noon-1pm
Course/Vocational societies – 2nd May, 1-2pm
Cultural societies – 2nd May, 2-3pm

Forms and Information

These pages contain lots of  information designed specifically to help you to run your society.

Remember that these pages contain policies as well as guidelines, so much of the information includes procedures which must be adhered to. However, we are here to help.  If you are unsure of anything or you have any questions, just ask! Our aim is to maximise societies activity levels and ensure it is done in a fair accessible manner and is as safe an environment as possible.

We want to help you achieve all your hopes and plans for your year in office, so do remember that you can ask us anything about your society at any time.  There is no such thing as a silly question, so if  there is anything about your society that you want to talk about, then pop in and see us at any time.

What help and resources can I get in the Union? 

Who should be on our committee?
What does our committee need to do?

Who can join our society?
How can we get new members?

What is an AGM and how do we run one?
What forms do the new committee need to complete?
Includes: Audit Forms, Risk Assessments and Codes of Conduct

How do we book rooms in the Hubs and at the University?
Includes: Room Booking Forms

How should we run effective and productive meetings?

What money does our society have?
How can we access and use our money?
Includes: Claim Forms

How do we plan a great event?
How can the Union help us plan a trip or organise transport?
Includes Event Pack, Trip Pack
These packs include room booking forms, risk assessments, and trip registration forms.  Everything you might need to fill in for an event or trip.

How can we make sure our activities are safe for everyone?
What do we do if something goes wrong?
Includes: Risk Assessments

How do we promote equality and diversity?

How can we advertise our society to all students?

All forms can be emailed to activitiesadmin@shu.ac.uk.
Alternatively drop by the Activities Pod – we are open Monday to Friday 10am to 5pm.

Policies

Charity Policy - Hallam Union supports four main charities each year, and these are chosen by Hallam students. You can also nominate additional charities that you want to support through your own fundraising events.  Before fundraising you should notify the Activities and Societies Coordinator.  This year’s charities can be found on the charities page.

Personal Development

Running your society as a member of the committee is great experience in a whole range of skills (leadership, event planning, organisation etc.). 

Hallam Union is committed to student development and aims to provide learning opportunities through student involvement, input and training.  As a member of a society’s committee, you will gain invaluable experience/skills which can be transferred to the workplace when you leave University.  So watch out for details of the Hallam Award, which gives you the opportunity to gain recognition for your skills.

You can visit the Hallam Award pages for more informaiton by clicking this button:

Get Trained!

Here at Hallam Union we have developed a training calendar for the year, offering you the chance to develop skills to support your volunteering.  Check out the different sessions on offer on our training page, just click here.