Hallam Union.

On this page you will find all the forms you should need to run your society.  However, should you have any questions about anything to do with being on a committee, organising an event or even signing up new members, then please pop in and see us in the Activities Pod (HUBS, City Campus).

A lot of the information you will need to know is contained within this handbook, so please click here to download the Societies Committee Handbook.  There’s also a few policies that relate to societies, so please do read the Charity policy and the Activities Night policy.

The following forms must be completed before the start of the academic year – it is preferable that we have them at the end of the summer term so we can put your information in the handbook and on the website before the freshers start.

Society Committee List

We need to know who is in your society committee to keep you up to date with what’s happening as well as informing room bookings, security and other staff members.  If you have any changes to your committee please inform d.berman@shu.ac.uk as soon as possible.

DOWNLOAD – Society Officer List Form

Annual Budget Request Form

Every society, unless you choose to be a free society, is entitled to a grant from the Union each year to fund its activities.  The amount depends on the membership fee your members pay to join. The breakdown is as follows:

£3 – up to £150
£5 – up to £350
£7 – up to £500

You can also choose to be a self-sufficient society by getting sponsorship and funding from other sources to fund your activities. 

All budgets for the 09/10 academic year have been allocated.  No more forms will be accepted.

Society Audit Form

Just a bit of information the Union needs to keep track of members, equipment, meetings, activities etc.

DOWNLOAD – Society Audit Form

Annual Activities Diary

This is just a breakdown of the activities that you may hold throughout the year.  It doesn’t have to contain everything it’s just so that the Union and potential members can see what you have planned for the year.

DOWNLOAD – Year Planner

Risk Assessment

A generic risk assessment of your society activities is required at the start of the year so we can see you are being safe with everything.

DOWNLOAD – Risk Assessment Form

Website Registration

We need to know if you have a web page or Facebook group, who owns the domain and who regulates it.

DOWNLOAD – Website Guidelines & Registration

The following forms do not have to be completed straight away, but you may need them throughout the year.  So have a look at what’s here…

Trip Forms

If you are organising a trip for your society you must submit these forms, completed, to Deborah Berman in the Activities Pod before the trip.  If your trip is for a weekend or longer, you should arrange a meeting with Deborah so that we can make sure everything has been arranged properly.

DOWNLOAD – Trip Registration Form - Trip Members Registration Form - Trip Leaders Registration Form

HUBS Pod / Training Room Bookings

To book a space at the HUBS you need to complete the Activities Booking Form and take it to Deborah Berman or Kerry Radford in the Activities Pod. They will check your form and sign it. You need to then take your form to Reception, if the space is available you will be booked in.

(NB: IF possible it is best if you check with Reception about room availability before filling the form out)

DOWNLOAD – Activities HUBS Booking Form

University Room Bookings

Please complete the University Room Bookings Form if you require a room at the University.  Your completed form should be signed by a member of the society committee and handed into Deborah, or emailed to d.berman@shu.ac.uk.  The booking will then be made via the University online system and you will receive email confirmation if your booking has been accepted.

Please be sure to read the guidance notes on the form.  If any information is missing, or your request is not clearly understood, then we cannot book the room.

DOWNLOAD -University Student Booking Form

 

All forms can be emailed to d.berman@shu.ac.uk. Alternatively drop by the Activities Pod: 

Mon – Thurs 10am – 5pm
Friday 10am – 4pm